Tips for Hotels to Host Socially Distanced Conferences & Meetings

conference in hotel during Covid-19

The hospitality industry has been severely impacted by the coronavirus pandemic. However, after some of the restrictions have been released, hotels are now open to host meetings and conferences. They must quickly adapt to their guests’ requirements and offer services that would not have any possibility of spreading infection.

Here’s how hosting a meeting in a hotel during a pandemic is possible.


Due to the social distancing norms, hotels can’t host conferences and meetings with full occupancy. They will have to cut down on numbers. You need to keep the occupancy of the meeting between 20% and 40%. As the occupancy is going to be halved, having a socially distanced seating arrangement wouldn’t be a problem.

Safety Measures

To host a socially distanced conference or meeting, you need to ensure a safe and hygienic place for your guests. You can check the temperatures of the guests attending the conference.

You may stop offering valet parking facilities to minimize physical contact. Self-parking can let your guests park their vehicles wherever they want.

You need to ensure complete hygiene of your staff. You can install sanitation stations at the meeting hall. Also, you can facilitate touchless service requests and mobile bill review and approval system.

Giving a dedicated private meeting space floor would be another great option to prevent the spread of the virus. You can also arrange large broadcasting systems or satellite huddle areas for minimizing the crowd.

Food and Beverages

This is another area where the hotels need to be very cautious. Hotels can replace self-service buffets with individually boxed meal options. Hotels need to redesign the hydration station set-ups as well. Not using reusable items would be another way to ensure the safety of your guests.

With these tips, hosting conferences in hotels during COVID-19 is possible. Stay updated with the latest news and trends in the hospitality industry by connecting with all the top California lodging professionals at the California Lodging Investment Conference. Contact us today to learn more about this exciting networking event.


The CLIConference is the only Hotel Investment Conference in California.

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